Objective
To provide expertise and services on human resources management and administrative matters to the Ministry.
The Division will be led by a Director and will comprise two sections as follows:
(i)Administration Section; and
(ii)Human Resources Management Section.
Administration Section
The activities of the Section are:
(i)Interpret and ensure adherence to Public Service Regulations, Standing Orders and other Labour laws;
(ii)Facilitate employee relations and welfare including health, safety, sports and culture;
(iii)Provide registry, messengerial and courier services; and manage office records;
(iv)Handle all protocol matters;
(v)Facilitate provision of security services, transport and general utilities;
(vi)Facilitate general custodian services to include maintenance of office equipment, buildings and grounds;
(vii)Coordinate implementation of ethics and value promotion activities including prevention of corrupt practices;
(viii)Implement diversity issues including gender, disability and HIV/AIDS etc and be the Ministry’s Gender Focal Point;
(ix)Coordinate implementation of private sector participation in the Ministry;
(x)Coordinate the preparation and implementation of the Wage Bill of the Ministry and Recurrent Budget for the Administration Division;
(xi)Coordinate implementation of Business Process Improvement in the Ministry;
(xii)Advise on organizational efficiency of the Ministry; and
(xiii)Coordinate implementation of Client Service Charter in the Ministry. This Section will be led by an Assistant Director.
Human Resources Management Section
The activities of the Section are:
(i)Coordinate staff recruitments, selections, placements, confirmations, promotions and transfers for the Ministry;
(ii)Carry out human resources planning to determine supply and demand for professionals under the Ministry;
(iii)Administer salaries and process payrolls;
(iv)Coordinate implementation of Open Performance Review and Appraisal System (OPRAS), assess the appraisal results; prepare implementation reports; and make follow-ups on the implementation of the recommendations on individual OPRAS forms;
(v)Process and update records of various leaves of absence;
(vi)Oversee employee’s benefits (pension, allowances etc) and entitlements;
(vii)Prepare Annual Personnel Emolument Estimates;
(viii)Oversee services related to separation from the service (retirement, resignation, etc);
(ix)Prepare and facilitate implementation of succession plans;
(x)Facilitate orientation/induction programs for new entrants in the service;
(xi)Carry out training needs assessment for the Ministry and prepare training programs;
(xii)Facilitate Human Resource training and career development (professional development, performance improvement, pre-retirement, part-time, and overseas) for the Ministry;
(xiii)Facilitate human resource development (training, coaching, mentoring, and job rotation);
(xiv)Monitor and evaluate implementation of institutional training programs; and prepare training reports;
(xv)Carry out impact assessment of the training programs and prepare assessment reports;
(xvi)Carry out assessment of professional requirements for the institution; develop and implement staff development plans;
(xvii)Initiate and co-ordinate in-house courses and on the job training;
(xviii) Maintain training records;
(xix)Provide information, clarifications and briefings on human resources and training matters; and
(xx)Serve as a Secretariat support to the Appointment Committee; and Training and Professional Development Committee to be formed in the Ministry.
